The Number System (NS) in the V Planner is the nonlinear method of sending lesson plans to the planners. By nonlinear, I am referring to the way that you will have complete control over which lesson plan is displayed in a lesson plan slot. (Lesson Plan Slots are Pictured Below)
Even though the number system is controlled by numbers 1-6, the numbers are referring to the lesson plan slots, not 1, 2, 3, 4, 5, 6.
- The numbers do not have to be in order.
- All numbers do not have to be included.
Number System & Date System are Unrelated
The Number System is one of two lesson plan fetching methods in the V Planner. The other system is the Date System and the two systems are unrelated; each one stands alone as a method to send lesson plans to planners.
Why Choose the Number System
The Number System (NS) is the system to use when you need to backup and pick up stray lesson plans or when you want to place plans in specific order. Because the number system is nonlinear, lesson plans may be ordered in any way that is necessary. That said, the number system is more work than the Date System, but the extra work might not matter if you are going to visit the S-Sheets on a weekly basis.
V Planner’s Number System Columns
Pictured to the left and right-The NS Column at the S-Sheets (left) and the NS-Columns at Days (right).
Sometimes I refer to “NS Columns” or “Number System Columns” and it is helpful to you to know what these NS columns are and where to find them.
NS Columns are the locations where the numbers for the Number System are entered/selected/removed. The cells in the number system columns will contain a drop-down list of choices. The choices are the numbers 1-6 and the numbers may be either typed or selected. When removing the numbers, either use the backspace key or select the blank place in the drop-down list.
The NS Columns at the S-Sheets have two additional choices – Y for yes and N for No. “Y” could mean “Yes, this lesson plan is complete.” “N” could mean, “No, the student has not completed this lesson plan.” or “No, this plan is skipped.” or “No, we will return to this lesson plan.” NOTE- The “Y” and “N” may be used to mark plans no matter which system you are using. The use of Y or N is for your reference only and has no impact on the lesson planners.
Number System – Its One Rule
The Number System has one Rule-
Do not enter more than one set of numbers in a number system column.
When using the number system to send certain dates or lesson plans to planners, remove last week’s numbers and then enter this week’s numbers and do not enter numbers beyond that.
Formulas run the V Planner and a formula in a lesson planner slot 1 looks for the number 1 in a certain s-sheet in the NS Column. It will find the FIRST 1 and then the formula will stop looking. The formula will send the lesson plan that is next to the first 1.
The reason above is true for any number in the Number System – the formula finds the first occurrence of the number that it is programmed to find and then it stops looking.
Example – You’ve listed 1, 2, 4, 5 (notice the lack of 3) and 2, 3, 4, and 1, 3, 5, in the NS Column. This is a lesson plan series where you have classes 4 days one week, 3 days the second week and 3 days during the third week – This will not work with NS. The number system will deliver lesson plans 5 days a week because all of the numbers are in the NS Column.
The Number System is designed so that you can place any lesson plan on a planner; the number system is not designed to plan ahead.
This is why only one set of numbers – and only the ones that you need to use – should be placed in the NS Column at a time.
Number System and the Date System in Column B
I can see where the Date System column, the one that is full of dates (column B), would be a distraction, but please know, that the Number System has nothing to do with the dates listed in the S-Sheets. Those dates have two purposes and neither one of those purposes relate to the Number System in any way. If you are using the Number System, ignore the dates in Column B in the S-Sheets – Except in this instance – see Use Bump Column to Move Scores and Lesson Plans into the Next Term. Or if the dates drive you nutty, then use the bump columns to closely (maybe not exactly) match the dates when the lesson plans were completed.
A Little More About the Lesson Plan Slots
About now it’s going to seem like I am repeating myself over and over again. Please forgive me, but I am slamming this information home. The Number System is easy, it is just that it has some unfamiliar concepts …
»Numbers that may be listed out of order
»Leaving numbers out
The number system uses the numbers 1, 2, 3, 4, 5, and 6 to send lesson plans to planners. The numbers themselves do not imply order although there is a certain order to it. The order is within the formulas at the lesson planners. Each slot is formulated to look for a certain number in a certain number system column. When the formula finds the number, it will place the lesson plans that are in the same row as the number into the lesson planner. If the formula does not find the number, its slot remains blank. The formulas Do Not Care if the numbers are out of order or missing. It simply looks for THE number that I programmed it to look for. Because the Number System does not require sequential order, it is THE flexible system because it allows you to choose any lesson plan to display at any slot for the class.
The plans and dates marked with numbers go to certain places in the lesson planners –
- Number 1 is the first location on the lesson planner for dates and plans
- Number 2 is the second location on the lesson planner for dates and plans
- Number 3 is the third location on the lesson planner for dates and plans
- … etcetera – see image below
Pictured above – A Mock-Up of a Lesson Planner and it’s Programmed Slots.
An Example of Plans Out of Order
You might have noticed this image a few paragraphs above.>>>>>>>>
I am showing it again because I want to use it for an example. Please notice the following:
- Test 3 is skipped
- NS #3 has picked up Test 1 several rows above the other selected lesson plans. (This cannot be done with the Date System)
This is easy stuff.
Next I will show you what this looks like in a lesson planner. Look at the image below and compare it to the picture on the right. See how the numbers placed the lesson plans? There is a reason that the number system seems to be the favorite one.
See all of the big red circles in the image? I am pointing out the controls in this lesson planner. Read on to find out what they are.
The settings used on the lesson planner pictured above are
- Date System paired with Override DS/NS and
- A date is selected because the settings mentioned above at #1 means that the date system is controlling the dates — and only the dates.
- Additionally Override DS/NS is selected so that either system can be selected per subject (V Planner V4 has an easier method)
- In the yellow column on the left, NS is selected to display the Number System lesson plans
Some Points –
- When using the Number System for a few subjects, but not all of them –
- At the Lesson Planner, choose Override.
- Select which system will set the dates. I suggest Date System. (see TIP below)
- Select or type the date at the drop-down list – this always has to be done when using Override.
- Next to the subjects using the Number System, select NS.
- Select DS for the remaining subjects
Read more about Lesson Planner settings and controls at Lesson Planners
The Numbers – Choosing Dates for the Lesson Planners
This applies ONLY when Number System is selected at the top of the lesson planners.
Choosing Dates for the Lesson Planners- When choosing dates, go to the Days worksheet and place numbers 1, 2, 3, 4, 5, and optionally 61 next to the dates that you want to appear on the lesson planners. Do this for each child. Because these are dates, the numbers should probably be listed in order, although they do not have to be listed that way.
TIP– When using Override at the lesson planners, it might be easier to choose the Date System at the main system selection2 and then set the date at the drop-down list. Doing this – Override + Date System + date at drop-down list will set the dates for the planner and calendar and because Override is selected, the number system may be used for any subjects with the NS drop-down selection.
NOTE – If using the AU Lesson Planners – The AU Lesson Planners do not use Number System Dates
V Planner V4+ Cell B3 at S-sheets and the AU Lesson Planner
In V4 V Planners, I added a very nice feature and I think that you will love it. This feature is a new control that is in Cell B3 in all of the S-Sheets. What it does is this —
The Scenario – You are visiting each s-sheet, marking grades and selecting, adding, or checking lesson plans. You are getting reading for this coming week and find that some classes will use the Date System and some will use the Number System. Instead of trying to remember which classes are set to use which system, make the selection in Cell B3 while you are at the S-Sheet and it’s done! Then use one of the AU planners to either print or view next week’s lesson plans.
How to Set a NON-AU Lesson Planner to Display ONLY Number System Plans
I know many of you prefer the Number System over chocolate and below are the settings for a full Number System lesson planner.
The Settings for a Number System Lesson Planner
A Full Number System lesson planner should have these settings:
Number System at the main system selection along with Master DS/NS
Important – When using this setting, you will have to set the number system dates at the Days worksheet.
Next I want to tell you about the drop-down lists that control the Number System
V Planner V3+ includes a 6th location/slot for the Number System. The lesson planners also have the 6th location/slot although the column might be hidden. The List planner’s 6th slot is a row and it is not hidden. Using the 6th day is optional and included for those who need to have records for 6 days a week.
Read how to hide or unhide rows, columns, and worksheets.