During setup you will have to answer two questions.
- How many grading terms for this school year?
- Which grading term starts the 2nd semester?
To the right of each question is a drop-down list that gives you the choice of the numbers 2, 3, 4, 5, 6.
What Are Grading Terms?
First I will go over what I mean by grading terms.
A grading term is the length of time during which grades and attendance records that fall within certain dates are calculated. Each grading term will have a start date and an end date.
If it helps you to understand, think back to your school days (assuming that you were not homeschooled) and your teacher would send your report card home several times a year. In my case, 6 times a year. Six times a year equals six grading terms.
Setting the Number of Grading Terms
For each child, you will use a drop-down list to determine how many grading terms the child will have and which grading term begins each child’s second semester. This setting affects the calculations that are made by the Term Grade Calculators – basically how often grades are averaged and how often attendance is totaled.
Some possible setups –
- When I homeschooled, we had two grading terms and so the setting for us would be 2, 2.
- If you need grades and attendance to be counted quarterly then the setting would be 4, 3.- “4 to activate four Term Grade Calculators
– “3 to set which term starts the second semesterShown in parenthesis- How terms will be assigned to the Term Grade Calculators in this setup:
(first semester- term 1, term 2); (second semester- term 3, term 4)
- If you need grades and attendance to be counted 6 times during the school year then the setting would be 6, 4 (1,2,3), (4,5,6)
An asymmetrical example – a class extended –
The settings do not have to be symmetrical. In the example shown in the image above, the setting is 5, 3. This setting means that out of the 5 grading terms – 2 grading terms are set for the first semester and 3 grading terms are set for the second semester.
Use for this asymmetrical setting – So that the student could study one subject longer. The setting affected all of that student’s classes, however; the fifth term was ignored in the classes in which the fifth term was not needed.
Changing the grade term settings mid-year –
The number of grading terms may be changed during the school year, however; if they are changed you will also have to go to the Terms worksheet and adjust the dates there as well. In the instance of extending a school year for a child, be sure to first go the the Days worksheet and “X” the extra school dates before making adjustments at the Terms worksheet.