V Planner 4.2, High School V Planner V4.2, and Homeschool Lesson Planner V4 are ready for use. Download from the Member's area.
This step takes place at the Data Worksheet. On this page I will briefly go over which cells need to be filled in. For more information about the Data worksheet, please also read Data.
The upper part of the Data worksheet asks for information that will appear on the Transcripts and that information is: the Parent Name, address, school name, and phone number. Filling in this information is optional, however; if it is not filled in, the upper part of the transcripts will be blank. Blank rows may be hidden and the empty space will not appear on the printed copies.
Next fill in your first name or nick-name - it needs to be a short name, not your first and last name, just your first name or your nickname. At “Your Birthday”, enter your birthday - the month and day is enough - like this: 03/16.
Last, enter a date into the cell that is under the words “Calendar Date.” This date is not the school calendar; this date is for the personal calendar which is on a worksheet named Calendar.
V Planner supports record keeping for up to four children and from this point on, information is entered for each student.
will go over each point from the image above.
For each child, you will use a drop-down list to determine how many grading terms the child will have and which grading term begins each child’s second semester. This setting affects the calculations that are made by the Term Grade Calculators - basically how often grades are averaged and how often attendance is totaled.
Some possible setups -
An asymmetrical example - a class extended -
The settings do not have to be symmetrical. In the example shown in the image above, the setting is 5, 3. This setting means that out of the 5 grading terms - 2 grading terms are set for the first semester and 3 grading terms are set for the second semester.
Use for this asymmetrical setting - So that the student could study one subject longer. The setting affected all of that student’s classes, however; the fifth term was ignored in the classes in which the fifth term was not needed.
Changing the grade term settings mid-year -
The number of grading terms may be changed during the school year, however; if they are changed you will also have to go to the Terms worksheet and adjust the dates there as well. In the instance of extending a school year for a child, be sure to first go the the Days worksheet and “x” the extra school dates before making adjustments at the Terms worksheet.
This is the last question for this child’s setup and I have not yet discussed all of the previous settings. I bring it up now because this setting is important and it impacts the Classes setup, and I do not want you to waste time entering credits in the Classes setup when they are not needed. This setting enables the part of the grading system that will calculate GPA (grade point average.) GPA is something that is typically used in high school. If your child is in high school, then I recommend that you use the High School V Planner, but if you do not want to do that, then adjust this setting as needed.
Two Points -
Setup for the first six S-Sheets is straightforward. Setup assumes that classes for the first 6 s-sheets will be standard, meaning, one class per S-Sheet. Each class uses one row. The S-Sheet links are in the left column, S#. The class information in the same row as the S# link will be the class information for that particular S-Sheet.
The headings pictured in the image below and with a brief explanation-
A Note - Use as many of the first 6 S-Sheets that you need. S-Sheets may be skipped over if you do not need to use all of them.
S-Sheets 7-10 are The Divided S-Sheets and when you get to setup for S-Sheets 7-10, please notice these differences:
Full means that you will use the S-Sheet for a full school year and for one class.
Split means that the S-Sheet will be “divided” in some way and I will list examples below
None means that you are not going to use this S-Sheet
When you decide to Split an S-Sheet, you can use the Divided S-Sheet for semester classes in the following ways (see also the image to the right)
To the right of class setup are three columns into which you may enter up to 63 books. To properly fill this in, first fill in the 1st column, then the 2nd column, and then the 3rd column. The books listed will appear at the bottom of the Course of Study (COS).
A Note: You do not have to use all 3 columns, they only need to be filled in order when using them.
A Tip for using this list states that says -
in unused book areas, type “additional information” for each student to show on COS
That means that if you want to type more information about the child to show on the COS, then use this area to do that. Enter the information after the list of books. Why you should - Although the COS contains open cells for typing, the typed content for each child would have to be removed for each child because the COS is a dynamic report in that it is used for each child but not at the same time. It will be better to type the additional information for each child in the reading list area at Data rather than typing it at COS.
V Planner V3 and the High School V Planner allows you to enter up to two other courses (or classes). This area could be used for classes that do not require an S-Sheet, but require a presence on the Grade Report (RC1) and the Transcripts. To use Other Courses, enter the class names and other information - up to two - in the space provided. Setup and the addition of grade scores and hours for Other Courses is completed at the Other Courses worksheet
This Concludes Step One in Setup for one Child
Before moving to Step Two at the Days worksheet, be certain to complete the setup for each child at Data.
The V Planner is a spreadsheet file in xls and xlsx format. To use the file, you must have Microsoft Excel on your computer. The V Planner is available from YoungMinds web site. YoungMinds is online via a subscription and on Donna Young's Site-CD.